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Automating Invoice Processing Using RPA for a Logistics Company

Client:

A regional logistics and supply chain firm based in the UAE, managing operations across the Middle East and North Africa.

Industry:

Logistics & Supply Chain Management

Challenge:

The client handled over 2,000 invoices per month manually—spread across multiple vendors and formats. The finance team spent hours entering data into the ERP system, validating invoice details, and reconciling discrepancies. This not only delayed payment cycles but also increased the risk of human error.

Our Solution:

We deployed a tailored Robotic Process Automation (RPA) solution to streamline the invoice processing workflow. The RPA bot was trained to:

•Extract data from PDF, Excel, and scanned invoice formats using OCR

•Validate invoice fields (vendor name, amount, PO number) against the ERP database

•Automatically enter the data into the ERP system

•Trigger approval workflows and email notifications for exceptions

The entire process was orchestrated through a centralized dashboard, enabling real-time monitoring and audit tracking.

Results Delivered:

•85% reduction in invoice processing time

•Zero data entry errors from the automated workflow

•Improved vendor satisfaction through faster payment cycles

•Allowed finance team to reallocate 40+ hours/month to strategic tasks

Technology Stack:

UiPath, Microsoft Power Automate, Tesseract OCR, SAP ERP Integration